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Essential Guides on How to Write a Resignation Letter

How to Write a Resignation LetterAll things that begin will eventually come to an end. When it comes to ending a job, it is necessary for employees to write a resignation letter. In fact, some employees may even choose to write a resignation letter much earlier on even if they are not planning to resign anytime soon. This is likely to give themselves mental preparation for the difficult task of resigning, and is a good way to cope with any workplace issues and stress.


Fundamental Things to Note

So to help guide you in writing a resignation letter, here are some fundamental things to note.

  1. Remember to include these key details in your resignation letter:
    • Job position you are resigning from,
    • Date of resignation (this refers to the date that you submit your resignation letter),
    • Last day of employment and,
    • The duration of the notice period that you will serve.
  2. Start your beginning paragraph with:
    “Dear [boss’ name],
    Please accept this resignation letter as formal notification that I am resigning from my position as [position title]. My date of resignation is [insert date] and my last day of employment will be [insert date]. I will be serving a notice period of [duration of notice period].”
  3. Make sure to thank your employer
    It is good practice to be polite and professional, even if you may be leaving due to bad circumstances. You never know when you might need help from a past employer or cross paths with them again. Below is an example of what you could say:“Thank you for giving me the opportunity to work in this position for the past [insert amount of time]. It has been a great experience learning how to [insert things learned]. I am grateful that this job has shaped me into becoming a better person and have taught me lessons which I will take with me throughout my career.”
  4. End with some lines about the hand-off and bid your company good luck
    You can address the hand-off with just one or two lines stating your willingness to help out with the transition. It doesn’t need to be very detailed or involve any promises, it just needs to show that you are supportive and will continue to be professional towards the company throughout the process. You should also wish your company good luck with a simple sentence at the end, before signing off with your name. Here is an example:
    “During my last [insert duration of work], I would be happy to wrap up my duties and help train other team members. Please let me know if there is anything else I can do to help during the transition. I wish the company continued success in future endeavours and hope to stay in touch in the future. Sincerely,
    [Your Name]”

To conclude, resigning from a job is a major decision so make sure you take all the necessary steps to make it a smooth departure. The ability to write a professional and well-thought resignation letter is helpful in the long run and will serve as a good reminder of how far you’ve come in your career.

Good luck!