Understanding the Company Stamp

A company stamp, sometimes called a company seal, is like the company’s official signature and is used to validate formal papers such as certificates, contracts, and deeds. Each stamp holds the company’s name and registration number. While tossing a company seal onto documents isn’t a must in Singaporean law, it’s a tradition that many businesses still keep alive.

Normally, the company secretary acts as the custodian of the company stamp, whipping it out as needed.

 

When is a Company Stamp Pulled Into Action?

Generally, company seals serve as clear-cut evidence of a firm’s endorsement of a document or contract. While the significance of seals has somewhat waned over the years, many businesses stick to stamping practices. Judging the worth of a seal isn’t factored in legally.

Here are some times when a company stamp could come in handy:

• To lend credibility to a document and execute it as a firm agreement rather than just a simple contract
• On company-specific documents like share certificates
• To maintain a statutory requirement. The Companies Act stipulates that all corporate documents should bear the company registration number, and using a stamp or letterhead is a great way to stay compliant.

 

How Do You Get a Company Stamp?

Getting your corporate stamp is usually a breeze. Numerous service providers are more than ready to cater to Singapore-based businesspersons needing custom company stamps. Pick a design that catches your eye, fill in your company’s details, and you’re all set.

While no hard-and-fast rules exist about what to include in the stamp, most companies usually go with their name and UEN (Unique Entity Number). If you feel it’s necessary, you could also add your registered address and contact details. Once you’ve given the supplier all the details, your stamp should be ready in a jiffy, typically just in a few days.

The cost for a company stamp comes pocket-friendly, with prices varying based on the size and design you go for.

 

Do You Really Need a Company Stamp?

Technically, no. Even though Section 41A of the Companies Act clearly states that using a company stamp is more of an option than a requirement.

Yet, many Singaporean companies find it hard to part ways with the age-old stamping tradition.

A signature from a top-tier company officer, like the CEO or Director, stands in higher regard than a company stamp these days. Nonetheless, numerous firms still fancy the stamp, seeing it as a symbol of their corporate identity.