Corporate Secretary Services in Singapore
In Singapore, the role of a Company Secretary is crucial for maintaining corporate compliance and advising directors on governance issues.
To ensure full compliance, it is advisable to engage a professional corporate secretarial firm in Singapore, such as 3E Accounting. With a team of experienced compliance specialists, 3E Accounting stays abreast of the latest regulatory updates and statutory requirements, ensuring your business remains aligned with Singapore’s legal framework.
Before engaging any qualified company secretary in Singapore, it is important that you go through your checklist for selecting the right person as a Corporate Secretarial partner in Singapore when doing business in Singapore. We provide all kinds of company secretary services that can meet all your Company’s needs.
When to Appoint a Company Secretary in Singapore?
When incorporating a company in Singapore, it is mandatory to appoint a company secretary (Corporate Secretary Agent) within six months of incorporation as per the Singapore Companies Act.
The company secretary must be a Singapore resident, which includes Singapore citizens, permanent residents, or holders of Singapore Employment Pass, EntrePass, or Dependent Pass.
Why You Need to Hire a Company Secretary
Under Section 171 of the Companies Act, every company in Singapore must appoint a company secretary, responsible for ensuring compliance with corporate regulations.
The company secretary plays a crucial role in the corporate structure, functioning not only as an administrative officer but also as a key figure overseeing governance, supporting the board, and safeguarding the interests of stakeholders.
What are the Responsibilities of a Company Secretary in Singapore?
Keeping your company compliant in Singapore’s highly regulated environment can be complex, especially with frequent updates to statutory requirements. Engaging a professional firm like 3E Accounting ensures that your corporate governance and compliance obligations are managed efficiently. Their CorpSec experts support businesses across all key secretarial functions, including:
1. Annual Filings With ACRA
Preparation and timely submission of annual returns and statutory filings to the Accounting and Corporate Regulatory Authority (ACRA).
2. Company Constitution
Drafting, reviewing, and maintaining the company constitution in line with regulatory requirements and business needs.
3. Annual General Meetings (AGMs) & Extraordinary General Meetings (EGMs)
Organising meetings, preparing resolutions, issuing notices, and maintaining accurate minutes.
4. Maintaining Statutory Books & Registers
Ensuring all statutory registers, such as directors, shareholders, and beneficial owners, are accurate and up to date.
5. Statutory Reporting & Compliance Monitoring
Tracking regulatory deadlines and ensuring ongoing compliance with the Singapore Companies Act.
6. Corporate Governance Advisory
Providing guidance to directors on their legal duties and best governance practices.
7. Handling Corporate Changes
Managing filings related to changes in company structure, including directors, shareholders, and registered office details.
Read our detailed guide, How Do You Choose the Right Company Secretarial Service Provider in Singapore?
ACRA Compliance Alert and Reminders
3E Accounting will send you reminders on filing deadlines and compliance matters.
3E Accounting offers complimentary cloud-based accounting software (Supported by AI Account) to clients who engage our secretarial services.
Package Fees for Company Secretary Service
| Packages Available | Fee (SGD) |
| Annual Company Secretary Service Including – Acting as the named Corporate secretary – Maintaining the Minutes and Register Books – Monitoring and ensuring compliance with relevant legal requirements via email (ACRA, IRAS, etc) – Preparation of Annual General Meeting (Standard) – Annual return submission to ACRA for Private Limited Company – Government Fee $60 – Updating of Change in Personal Particulars of Company Officers / Shareholders with ACRA | $300 (W/GST $327) |
| Routine Corporate Secretarial Services include – Corppass Registration and Maintenance – Company digital stamp – Approval of Director Fees in AGM for Private Limited Company – Maintaining and updating the Register of Registrable Controllers with ACRA – Updating of the Data Protection Officer with ACRA | $200 (W/GST $218) |
Our Full Company Secretary Services Package provides:
- Acting as the named Corporate secretary and Corppass administrator by our qualified staff
- Safekeep company’s common seal, if any
- Maintaining the Minutes and Register Books
- Updating of Change in Personal Particulars of Company Officers / Shareholders with ACRA
- Updating of the Register of Registrable Controllers with ACRA
- Updating of the Data Protection Officer with ACRA
- Drafting of standard directors’ resolutions and minutes (indicated as free below)
- Advice on secretarial / statutory / compliance / accounting / tax matters
- Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act and Income Tax Act. Regular compliance alert via email.
- FREE Preparation of Annual General Meeting minutes
- FREE Submit annual return and XBRL to ACRA when due
Contact us today at info@3ecpa.com.sg for a no-obligation consultation on corporate secretarial services by our qualified company secretary in Singapore.
Basic Package Fee for Non-Routine Secretarial Service
| Basic Packages Available | Fee (SGD) |
| Approval of Director Fees in EGM | from $200 (W/GST $218) |
| Appointment of first Auditor | S$200 (W/GST $218) |
| Change in Auditor | S$200 (W/GST $218) |
| Out-going for a signing of documents/bank resolution by Company Secretary | from $250 (W/GST $272.50) per trip |
| Completion of bank forms by Company Secretary | from $300 (W/GST $327) per account |
| Change in Bank Signatory | from S$100 (W/GST $109) |
| Preparation of resolution for Opening of Bank Account | S$100 (W/GST $109) |
| Preparation of resolution for Closing of Bank Account | from S$150 (W/GST $163.50) |
| Resolution for Declaration of Dividend | S$100 (W/GST $109) for the first shareholder S$50 (w/GST $54.50) per shareholder for subsequent shareholders |
| Change of Business Activities | S$150 (W/GST $163.50) |
| Change in Secretary | S$150 (W/GST $163.50) |
| Change in Where Register Member Kept | S$150 (W/GST $163.50) |
| Change in Registered Address | S$150 (W/GST $163.50) |
| Change in Directorship | from S$150 (W/GST $163.50) per individual |
| Change in Beneficial owners, Registrable controllers and Nominator of nominee director | from S$100 (W/GST $109) per individual |
| Change in Financial Year End | S$150 (W/GST $163.50) |
| Resolution for Purchase of Property | S$200 (W/GST $218) |
| Share Transfer of Ordinary Shares from/to individual (includes Share Certificate) | from S$200 (W/GST $218) per transfer agreement / transferor / transferee |
| Share Transfer of Ordinary Shares from/to the corporate shareholder (includes Share Certificate) | from S$250 (W/GST $272.50) per transfer agreement/transferor/transferee |
| Share Transfer of Preference Shares from/to individual (includes Share Certificate) | from S$300 (W/GST $327) per transfer agreement/transferor/transferee |
| Share Transfer of Preference Shares from/to corporate shareholder (includes Share Certificate) | from S$350 (W/GST $381.50) per transfer agreement/transferor/transferee |
| Witness for Share Transfer Agreement | from S$50 (W/GST $54.50) per signature |
| Allotment of Ordinary Shares in cash (includes Share Certificate) | from S$200 (W/GST $218) per shareholder |
| Update of paid-up capital (includes Share Certificate) | from S$200 (W/GST $218) per shareholder |
| Change in Company Name and Adoption of Common Seal (Free 1 Company stamp and 1 Common Seal) | S$500 (W/GST $545) |
| Change in Company Name (Free 1 Company stamp) | S$400 (W/GST $436) |
| Change in Memorandum and Article of Association (EGM is required) | from S$500 (W/GST $545) |
| Certified True Copy of documents | S$10 (W/GST $10.90) per page |
| The signing of bank resolutions or other documents (in our office) | from S$100 (W/GST $109) |
| Liaise with the auditor for annual statutory audit on secretarial records / Statutory records file inspection | S$250 (W/GST $272.50) per visit |
| Termination processing fee (secretarial services) | S$250 (W/GST $272.50) |
| Termination processing fee (nominee director and secretarial services) | S$500 (W/GST $545) |
| Purchase of update business profile | S$20 (W/GST $21.80) per copy |
| Purchase of update People profile | S$100 (W/GST $108) per copy |
| Extension of Time for AGM and filing Annual Return (2 months) | S$500 (W/GST $545) |
| Access to the register book in ACRA | S$50 (W/GST $54.50) per register |
| Add on one company seal inclusive of resolution (companies no longer required by law to have a common seal) | S$100 (W/GST $109) |
* If the total number of directors, shareholders, beneficial owners, registrable controllers and nominators of nominee directors is more than three persons or entities, a one-off $100 (W/GST $109) per person or entity due to diligence review fees will apply
***For the Company with more than 10 directors/shareholders or with a complex structure, an extra charge may apply for the annual secretarial fee ***
***Please note that all the above does NOT include stamping fees ***
Conclusion
When incorporating a company in Singapore, you are required to appoint a company secretary (Corporate Secretary Agent) within six months of incorporation in accordance with the Singapore Companies Act.
3E Accounting offers reliable and professional Corporate Secretary Services in Singapore, providing your company with a dedicated company secretary who is a Singapore resident and fully qualified to manage your statutory and compliance obligations.
