Dear [NAME] We noted your request to meet in our office on _____. In view of the current COVID-19 situation, we are supporting nationwide preparedness efforts to contain the spread of the virus in Singapore. In view of that, we seek your kind understanding and cooperation to declare the following: 1. Have you travelled to / been in mainland China, South Korea, Iran, Italy, France, Spain or Germany within the last 14 days? or 2. Have you been in close contact with any persons who have been warded for observation for the COVID-19 or diagnosed as a suspected case in the past 14 days; If you have declared yes to any of the above, we can continue to assist you via telephone calls, video calls, emails, etc as alternative communication channels instead of a physical meeting. We thank you for your understanding and cooperation.